Front Desk Receptionist

Job Type: Full Time
Job Location: Tucson-AZ
Aunni’s is looking for a reliable and trustworthy front desk receptionist. Must be punctual and have an excellent work ethic. Requirements:
  • Must have 1-3 years of experience
  • Must project positive image, very professional in demeanor and appearance
  • Must have customer service skills to visitors and all employees of Aunni’s
  • Trustworthy with confidential information
  • Ability to work in a fast-paced environment
  • Able to multitask
  • Excellent verbal and written communication skills
  • Ability to adapt to change
  • Computer skills including intermediate experience with Word, Excel and the Internet
  • Customer Service oriented
  • Bilingual English/Spanish preferred
  Responsibilities:
  • Handle all incoming calls, act and/or route calls appropriately
  • Receive, scan, and distribute the mail as applicable
  • Assisting Human Resources and admin staff
  • Filing, copying, binding, scanning
  • Respect and manage calendars
  • Scheduling appointments which includes updating admin schedules and sending confirmation emails
  • Preparing any outgoing mail
  • Greet visitors with professionalism and a smile
  • Responsible to handle sensitive information in a confidential manner
  • Take accurate minutes of meetings and follow up for compliance of action items
  • Handle inventory, anticipating and confirming needed supplies, ordering, shipping, verifying receipt of supplies and putting office supplies away in a timely fashion
  • Ensure office is always kept clean and organized
  • Send reminders regarding upcoming appointments, meetings and events
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Reply to email, telephone, fax, chat or face to face enquiries in less than 24 hours
  • Maintain the filing system
  • Provide research and analysis
  • Handle multiple projects using ability to prioritize, ask questions and meet deadlines
  • Assist with meeting set-up, event planning and celebrations
  • Regularly share ideas on making administrative processes more efficient

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